Property Management Trust Accounting

The chart of accounts your trust ledger deserves

A standardized, software-agnostic chart of accounts built specifically for property management trust accounting — with conversion guides for every major platform.

Get the Standard → Browse Conversion Guides

🔒 Available exclusively to NARPM® members.

NARPM® Trust Chart of Accounts Standard
Operating Accounts
1000Operating Trust BankAsset
1010Security Deposit Trust BankAsset
1020Undeposited FundsAsset
Liability Accounts
2000Owner Funds HeldLiability
2010Tenant Security DepositsLiability
Produced by ProfitCoach & Crane
Presented by NARPM®
What's included
What's included in the NARPM® Trust Chart of Accounts
The Standard Document
A complete, annotated chart of accounts for PM trust accounting.
Conversion Guides
Step-by-step mapping guide for Rentvine, with AppFolio and Buildium coming soon.
Rentvine AppFoliocoming soon Buildiumcoming soon
Why we built it
From the creators of the NARPM® Accounting Standards

The NARPM® Accounting Standards (NAS), released in 2018, brought clarity to PM corporate accounting. But trust accounting — the financial layer inside AppFolio, Buildium, Rentvine, and similar systems — was left without a standard. Most PMs fall back on IRS Schedule E, which helps with compliance but does little for operational insight.

The NARPM® Trust COA fixes that.

01
No standard default existed

Every PM system ships with their own default COA, leaving the industry without a standard default or industry guidance on what matters.

02
Compliance ≠ insight

Schedule E keeps you compliant, but it won't tell you where your operational bottlenecks are or how to drive performance across your portfolio.

03
A bridge to the NAS

The Trust COA connects seamlessly to the NARPM® Accounting Standards, creating a coherent system from corporate accounting down to the property level.

For NARPM® members
Download the NARPM® Trust COA

The NARPM® Trust Chart of Accounts will be available exclusively to NARPM® members after it launches live at Broker Owner on April 30, 2026.

Log in to your NARPM® account to download the standard.

Access on NARPM.org →Launching live at Broker Owner

Not a member yet? Join NARPM® to get access.

Proud supporters
Proud supporters of the NARPM® Trust COA
Rentvine AppFolio Buildium Rent Manager PropertyMeld
Part of a bigger system
Connected to the NARPM® Accounting Standards

The Trust COA was designed to work alongside the NAS — giving you a coherent, connected accounting system from the corporate level down to individual properties.

NARPM® Accounting Standards (NAS)

The corporate-level accounting framework for PM companies — released in 2018, covering how to measure and understand your business performance.

NARPM® Trust COA

The property-level accounting framework — a standard chart of accounts for trust accounting in your PM software, aligned to the NAS.

Unified reporting

With both in place, you can connect corporate performance metrics to property-level data for a complete picture of your business.

Built for what's next

The structure creates a foundation for benchmarking, AI-powered analysis, and portfolio-level insight as the industry evolves.

Common questions
FAQ
Is this free?
Yes. The NARPM® Trust COA is free to download. Fill out the form above and it will be sent to your inbox immediately.
Which software does it work with?
The Trust COA is software-agnostic — it was designed to be implemented in any property management platform. We currently offer a conversion guide for RentVine, with AppFolio and Buildium coming soon.
Do I need the NARPM® Accounting Standards first?
No. The Trust COA stands on its own and provides immediate value. That said, the two systems are designed to work together, and using both gives you the most complete picture of your business.
Will switching COAs disrupt our current data?
Migration requires careful planning, which is why we created both the conversion guides and the conversion service. The guides walk you through the process software by software, and our team can handle the migration for you if preferred.